VIP-Media Check-in Table

 VIP / Media Registration And Information Table Attendant

*There may be separate volunteer positions and tables for VIP and media; to be determined by Regional Planning Committee.  Responsibilities of each position would be similar.

Position Summary

Assist the VIP Reception Coordinator and Media/PR Coordinator with VIP/Media Registration and Information Table operations.  Facilitate positive VIP and media experience at the event.

Responsibilities

  • Assist with table set up, and break down after the event
  • Obtain one two-way radio and headset from event management office, sign it out; return it to office at end of day, sign it in
  • Greet and register VIPs and media representatives upon arrival
  • Connect media with Media Coordinator or other staff designated as media host(s)
  • Distribute name badges, press kits, event schedules, maps and other competition-related materials
  • Provide information about FIRST and directions to various facility locations, and answer questions

Experience And Skills Needed

  • FIRST experience not required, but helpful
  • Should have VIP hosting or PR experience
  • General knowledge of facility and event layout
  • Outgoing personality
  • Strong interpersonal/communication skills
  • Self-directed individual
  • Ability to move about the facility
  • Ability to sit for long periods of time

Time Commitment

Commitment:               Minimum two days + Training

Approximate times:    Wednesday: 6:00 P.M.- 8 P.M. (dependent upon Regional*)

                                    Thursday: 8:00 A.M.- 8 P.M.

                                    Friday: 8:00 A.M.- 5 P.M.

                                    Saturday: 8:00 A.M.- Completion

 

NOTE: Volunteers should arrive on site 15-20 minutes prior to start of every shift in order to allow time to check in at the Volunteer Registration desk. 

Training

Wednesday Volunteer Orientation Dinner and Training*.  Guidance provided by Media/PR Coordinator and/or VIP Reception Coordinator at event. 

Reporting Relationships And Supervision

Direct Supervision:   Volunteer Coordinator

On-site oversight:     Media/PR Coordinator and/or VIP Reception Coordinator

 

*Please Note: some events will not be conducting a Wednesday evening Volunteer Orientation and Training.