Pit Administration Supervisor

Position Summary - Key Volunteer Position

Manages all activities in the Pit, along with Pit area operations including coordination of Pit Administration station, team interface, and collaborates with Emergency Medical Technicians (EMTs).

Position Overview

  • Leadership position; significant level of responsibility
  • Customer facing, must be friendly and behave in a graciously professional manner at all times
  • High visibility role
  • Opportunity to utilize and further develop organizational and interpersonal skills
  • Interesting and varied responsibilities
  • Ability to work and interact with team members and mentors, volunteers and event staff
  • Physically active role 
  • Must be willing to commit to duration of the event and work extended hours

Responsibilities

  • Participate in mandatory training offered by FIRST headquarters prior to the event
  • Attend Volunteer Meeting and conduct training for Pit Administration Support, Spare Parts Attendant, Machine Shop Shuttle Driver, Pit Announcer, and Team Queuing volunteers
  • Attend daily Breakfast Meeting conducted by Event Manager
  • Set up the Pit Administration station and direct completion of team registration packet assembly prior to start of event
  • Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate on-time departure of teams after Pit closes
  • Ensure teams complete and submit required forms; coordinate resolution for teams that do not bring required forms to the event
  • Supervise Pit Administration volunteers, including the Pit Announcer
  • Answer questions from teams and visitors in the Pit area
  • Oversee the distribution of the participation pins
  • Primary interface with the EMTs; collaborate with EMTs on preparing Medical and Non-Medical Incident Reports as required
  • Return Chairman’s Award Feedback to competing teams (Saturday afternoon)
  • Obtain, sign in/sign out daily, a two-way radio and headset from event management office
  • Wear two-way radio; communicate with event management staff, machine shop drivers and EMTs
  • Supervise Pit station break down process/repacking of Pit travel crates during the final award ceremony
  • Monitor team load out

Experience and Skills Needed

  • 1-2 years of experience as a FIRST Pit volunteer preferred
  • Ability to "take charge"; be assertive, but tactful
  • General knowledge of facility and event layout
  • Strong interpersonal/communication skills
  • Strong organizational skills
  • Self-directed individual
  • Ability to move about the facility
  • Ability to stand for long periods of time
  • Ability to work as a member of a team
  • Must be able to lift at least 25 pounds

Time Commitment

  • Commitment:            Minimum three days + Training
  • Approximate times:

Day                                                                         Times

Set-up Day (two days before competition)             12 noon – End of Day

Practice Day (the day before the competition)         7am – End of Day

Day One of the Competition                                   7am – End of Day

Day Two of the Competition                                   7am – End of Day

Note 1: Event schedules vary. Please check the event schedule and talk to your Volunteer  Coordinator,  for detailed information on when you are expected to arrive.

NOTE: Volunteers should arrive on site 15-20 minutes prior to start of every shift in order to allow time to check in at the Volunteer Registration desk. 

Training

Provided by FIRST headquarters prior to start of competition season, may include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support; FIRST Headquarters is available by phone to provide guidance during the competition.

Reporting Relationships and Supervision

On-site oversight: Volunteer Coordinator

*Please Note: some events will conduct a pre-event evening Volunteer Orientation and Training.